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Recordings from our 11/29/12 "Five Tips on How to Submit a Successful Conference Proposal"
2013 Sloan-C International Conference on Online Learning Submission Details
The conference provides several session types:
|Information Session |
|Give a 35 minute presentation in which you (and your co-presenters, if applicable) share information related to one of the learning tracks. Each 35 minute session should include a 25–30 minute presentation and 5–10 minutes for questions, answers, and discussion with the audience.|
|Extended Information Session|
|This session format may be more suitable for a group of 3 or more presenters for an in-depth discussion of a particular topic. You will engage the audience with a 65–70 minute presentation plus 10–15 minutes for questions, answers, and discussion with the audience. These presentations should address a single topic from multiple perspectives. Inter-institutional panel proposals are encouraged.|
|Poster Session |
Design a poster to share the main points of your research results or program related to a learning track. You will participate in a display of your electronic poster for one 90-minute session dedicated to poster presentations only. Poster presentations provide the opportunity for you to both expand your audience and interact individually with interested viewers. We will provide a small table for your laptop and power to the table, but there will be no display boards.
All posters are presented simultaneously during a 90-minute Welcome Reception and Poster Session. During the poster presentation session, attendees will freely move between presentations to view your work and talk with you 1:1 about your findings.
Poster sessions at Sloan-C conferences are now conducted electronically. Rather than providing display boards for printed posters, Sloan-C will provide a table for your laptop and any handouts you may have. Presentations should be made via Powerpoint or other method on your computer. Because you will constantly have attendees stopping by your table, we recommend you keep your presentation down to a few slides (5-6 seems to work well) that can be easily restarted as new viewers come by. You will also have wireless internet access, so that should an attendee want to delve further into your session topic with you, websites and other information can be easily accessed by you. Please note that computers are not provided. Each presenter must bring his own laptop. Because of the length of the session, we will provide electricity to your table so that your laptop remains fully charged. Set-up time will be emailed to poster presenters as we get closer to the conference.
Design an interactive group session related to a specific area of focus that will provide tangible “take-away” information and engage the audience for either a 3 hour or 6 hour session, depending on the length needed for the workshop. Each workshop session should include time for hands-on group activities as well as questions, answers, and discussion with the audience. Final determination of workshop length will be made by the Program Chair.
*NOTE: THERE ARE A LIMITED NUMBER OF FULL-LENGTH 80 MINUTE PRESENTATIONS THAT CAN BE ACCOMMODATED. THE PROGRAM COMMITTEE MAKES THE FINAL DECISION ON THE SESSION LENGTH (35 MINUTES OR 80 MINUTES) THAT EACH INDIVIDUAL OR GROUP PRESENTATION IS ASSIGNED. THE PROGRAM COMMITTEE ALSO RESERVES THE RIGHT TO CHANGE THE PRESENTATION TYPE FROM THE TYPE ORIGINALLY REQUESTED BY THE PRESENTER IN ORDER TO ENCOURAGE MORE PARTICIPATION.
Best-in-Track Selection: Each accepted presentation is eligible to be considered within its assigned track for the “Best-in-Track” Award. Track Chairs who are experts in this field are charged with selecting the Best-in-Track session for their particular track. Each Best-in-Track selection is reviewed and approved by the Program Chair and Conference Chair. Best-in-Track Award recipients will be notified prior to the conference and will be recognized with a certificate of achievement at the conference.
The following rubric will be used to evaluate all proposals in the refereed proposal review process.
- Do the title and abstract clearly describe the session?
- Is the proposed topic timely and/or appropriate?
- What are the session outcomes?
- Will this session positively contribute to the conference and to the field?
- Are the format and session type selected for the presentation the most appropriate to
- the topic and format of the presentation?
- Is the session designed to be interactive and engage the audience?
- Are you sharing research data or assessment information during the session?
- Relevance to the conference
- Audience Appeal
- Relevance to Research/Theory/Practice
During the review process, reviewers are also asked to indicate whether or not your proposal meets Effective Practice criteria and would be a good candidate for EP submission. We encourage, but do not require, Effective Practice submissions from conference presenters. EP submissions from conference presenters will be eligible for Effective Practice Awards selection; awards will be presented onsite at the conference. With regard to effective practices, reviewers will consider proposals in light of this question:
- Does this proposal include all 5 of the following elements: innovation, replicability, impact, evidence and scope?
If your proposal is accepted, you will be asked to:
- Register for the conference and pay the published fees
- Edit all materials used in your session
- Transmit your Power Point Slides, Handout (PDF files), data charts, and other
- Proposals due by June 3
- Notification of acceptance by July 17, 2013
- Deadline for presenters to accept is August 2, 2013
- Deadline for presenters to register is September 20, 2013
- Final date for presenters to edit abstracts is September 20, 2013
- Presentation submission for Proceedings by November 6, 2013
Note: The following standard audiovisual equipment will be provided in each room: data projector equipped with a universal VGA cable to accommodate both PC and Macintosh platforms, an Internet connection, and a screen. Overhead projectors and TV/VCR units will be made available upon request. (Note: Presenters should plan to provide their own computer equipment or other specialized equipment). Microphones will be supplied as needed in larger rooms.
PLEASE NOTE: There is a field on the submission form for special A/V and/or media needs, however, this could result in extra fees billed to you.
If your presentation is accepted, you are strongly encouraged to post it as a text or PowerPoint file to the presentation repository by November 6, 2013. The contributions will remain online as part of the conference materials after the conference. You will be notified of the presentation repository site at a later date by the conference management team. Session abstracts and information about the presenters also will be included on the site.
IMPORTANT: In order to post your final presentation to the conference website, you will need an account on sloanconsortium.org. You can create your (free) user account at any time. Presenters will be provided instructions on how to upload their presentation materials at a later date (after acceptance of proposals).
Companies and vendors provide value to Sloan-C Conferences through program presentations, exhibits and sponsorships. Vendors may submit presentations in two ways:
1. Academic Presentations:
- Any individual or group may submit papers to the traditional academic presentation track for presentation. Presentations must be non-commercial, and focus specifically on the track topics. Presentation content will be reviewed by the conference committee as part of the regular review process. Presentations must contribute new knowledge to the field through the presentation of original research or applications. Presentations of an academic nature should be submitted through the call for papers system.
- Submissions by individuals or groups representing vendors that are reviewed in the Call for Papers process and determined not to be appropriate for an academic track may be moved to the Vendor Showcase for consideration at the request of the submitter.
2. Vendor Showcase presentations:
- Vendor showcase sessions are established as part of the conference program schedule to allow sponsors/exhibitors to make presentations on their products and services during the conference.
- Vendor showcase presentations may include submissions to the CFP system that are moved from academic tracks in the CFP system to the Vendor Showcase schedule at the recommendation of the Program co-chairs
- Vendor showcase proposals from sponsors and exhibitors may be submitted directly to Christine Hinkley as part of the sponsorship/exhibit process. Showcase proposals will be reviewed by Christine and the conference co-chairs for approval of content.
- Coast-to-Coast and Gold sponsors are guaranteed a Vendor Showcase presentation slot. Remaining Vendor Showcase slots are assigned to sponsors by level, then to exhibitors in the order exhibit contracts were received, and finally to non-sponsor/exhibitor companies on a space-available basis.
- These sessions are distinctly marked as Vendor Showcase presentations in conference materials including the program book, website and room signage.
- Conference program materials include language that these presentations should be expected to include some sales promotional language in them. These sessions are clearly marked as sessions that have not been peer-reviewed.