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22st Annual OLC International Conference
November 16-18, 2016 | Orlando, Florida | Walt Disney World Swan/Dolphin Resort

OLC Innovate 2016 - Innovations in Blended and Online Learning
April 20-22, 2016 | New Orleans, LA | Sheraton New Orleans Hotel

Presenter FAQs

FAQs | Presenter FAQs | Virtual Conference FAQs

 

 

1. As a presenter, do I need to register for the conference?

2. Will OLC cover any other conference-related expenses for presenters?

3. When is the last possible date I can submit changes to my presentation information?

4. Does OLC require a final paper submission?

5. Does OLC allow virtual presentations?

6. Does OLC allow virtual poster presentations?

7. Does OLC provide laptops for presenters to use?

8. Does OLC have a special room rate at the hotel for conference presenters and attendees?

9. How do I find out when I am scheduled to present?

10. Will my presentation be live webcast?

11. Will my presentation be evaluated?

12. Who would I ask if I needed technical help during my presentation?

13. May I bring hand-outs for my presentation?

14. May I promote my session on Twitter?

15. What should I do when I arrive for the conference?

16. I am presenting an electronic poster at the conference. How do I prepare for it?

17. How do I upload my presentation to the OLC website for others to access?

The following guidelines are meant to help you with your preparations to present at the conference. Should you have additional questions after reading these guidelines, please contact the OLC Conference Management Team at conference@onlinelearning-c.org.

 

1. As a presenter, do I need to register for the conference?

Yes, all presenters are required to register in advance of the conference. Presenters must register and pay the registration fee no later than August 29, 2014 in order to avoid potential session cancelation. The registration fee table can be found on the registration page.

Any presenter unable to register by August 29 should contact Christine Hinkley, Director of Conferences, at christine.hinkley@onlinelearning-.org with a description of the issue and the time frame you expect it to be resolved within.

 

2. Will OLC cover any other conference-related expenses for presenters?

No,OLC does not cover any other conference-related expenses for presenters. As a non-profit, OLC is unable to provide assistance for travel or lodging expenses to presenters. Presenters are responsible for their own travel and lodging expenses, including all taxes and fees on said travel and lodging expenses.

 

3. When is the last possible date I can submit changes to my presentation information?

The final date presenters can submit edits to their abstracts or submit co-presenter information is August 29, 2014. Any changes submitted after that date will not be included in the printed Schedule at a Glance and may or may not be updated on the website and mobile app.

Any changes to presenters, session descriptions, etc. must be submitted no later than August 29 to christine.hinkley@onlinelearning-.org.

 

4. Does OLC require a final paper submission?

No, OLC does not require a final paper submission. Your presentation is your final product. We require presenters to upload a final presentation by October 10, 2014 to the presenter's session page so that it is available to conference attendees. This material, along with the full abstract and information about the authors, becomes part of the conference materials that remain on the website.

You may also elect to submit a final paper, should you have one, for consideration for publication in OLC's Online Learning Journal (formerly Journal of Asynchronous Learning Networks (JALN). These are the stated guidelines for the journal: papers should be full papers, which include scientific rigor and data. The results presented should clearly advance our field by providing new information. Papers that are purely anecdotal or have no research underlayment will not be considered for publication. Papers are typically 10 to 20 pages printed and conform to the guidelines for publication found at http://onlinelearningconsortium.org/publications/olj_main.

 

5. Does OLC allow virtual presentations?

OLC's policy on virtual presentations is that the lead presenter must register for and attend the conference on-site. A co-presenter may be brought in virtually and must pay the virtual registration fee. OLC does not provide IT support or cover the cost of any additional technology required for virtual presenters.

 

6. Does OLC allow virtual poster presentations?

OLC's policy on virtual poster presentations is that the lead presenter must register for and attend the conference on-site. A co-presenter may be brought in virtually and must pay the virtual registration free. OLC does not provide IT support or cover the cost of any additional technology required for virtual presenters.

 

7. Does OLC provide laptops for presenters to use?

No, OLC does not provide laptops for presenters.

Each room is equipped with an LCD projector, a wired Internet connection to the podium, laptop audio output capability, a podium and a screen. Computers are not provided. Each presenter must bring his own laptop. LCD projectors are installed with a universal VGA cable to accommodate both PC and Macintosh systems. Make certain that your computer is properly configured and all the necessary plug-ins have been pre-loaded prior to your presentation.

If you are using a non-PC device to present, be sure to bring the appropriate adapters. If you are presenting using an Apple Macintosh computer, PLEASE remember to bring your video adapter – specifically, the adapter that converts your computer’s video output to VGA. A VGA connector looks like the standard 15-pin monitor connector.

In addition, because of the idiosyncrasies of internet traffic, you should consider loading Web pages onto a flash drive rather than trying to call them up live. If you have technical questions or other A/V needs not mentioned above, please contact conference@onlinelearning-c.org.

 

8. Does OLC have a special room rate at the hotel for conference presenters and attendees?

Yes, OLC has contracted for a special room rate at the Walt Disney World Swan and Dolphin Resort, where the conference will be held. Attendees of the conference must book their hotel room through the conference website no later than Friday, October 25, 2013 in order to receive discounted rates starting at $186.00* per night plus taxes and fees.  *The conference room rate includes a mandatory resort service package fee of $10 per day. The resort service package includes: unlimited in-room high speed Internet access, up to 60 minutes of free local, toll free and credit card access calls (10 cents a minute thereafter), 20 minutes of domestic long distance calls per stay, 2 bottles of water daily, and unlimited access to the resort's health club facilities. The special conference rate also applies for three days prior to and three days after the conclusion of the conference. You will be able to make your hotel reservations using the reservations link on the travel page.

 

9. How do I find out when I am scheduled to present?

The conference website will have a complete listing of sessions where you may find the date and time assigned for your presentation. Click here to search for your presentation date/time/room assignment (after June xx). You may search a number of ways – by track, by presentation type, date, etc. – to find your presentation. There are links for types (interactive workshop, information session, electronic poster session) at the top of the page; once there, hit ‘Control F’, type in your last name, and it will highlight your name showing you where your listing is. Click on the link for your presentation and you will see the full description for your session.

Please refer to the conference website if you are uncertain about your presentation type or length. It will be listed as part of your presentation description.

 

10. Will my presentation be live webcast? 

Certain sessions have been designated for live webcast from the conference for virtual attendee viewing. Please review the live webcast schedule to determine if your session has been designated for broadcast (after July 17). If so, at least one presenter from each broadcast session must complete the presenter release form. Please note that the release form asks the lead presenter for each live streamed session to upload a profile picture which will be used in the streamed session catalog. The size of the image should be at least 300-400 pixels wide (a few inches).

Beyond the release form, no additional preparation is required for live-webcast presenters. You will have a session chair at your presentation to introduce your session as well as monitor questions during the broadcast from virtual attendees and present those to you on their behalf during Q & A. Your session chair will make contact with you prior to the start of the conference.

All webcast sessions will be available on-demand post-conference to all onsite and virtual attendees for 1 year. If you have any questions regarding the webcast sessions, contact the conference management team at conference@onlinelearning-c.org.

Please take a moment and look over these guidelines and documents if your presentation is scheduled to be webcast:

 

11. Will my presentation be evaluated?

Yes. Each session, with the exception of the keynote and plenary sessions, will have evaluation forms distributed to attendees in the session. OLC also offers a mobile app that allows attendees to complete session evaluation forms online.  All session evaluations will be collected, tabulated by the conference management team, and the results sent to you in the weeks following the conference. Keynote and plenary presentations will have their evaluations gathered in the online post-conference survey.

 

12. Who would I ask if I needed technical help during my presentation?

Each session will have either a session chair or a door monitor. All live-webcast sessions will have session chairs, who will notify the AV manager if the presenter is having technical issues, introduce the presentation to the onsite and virtual audiences, monitor the live webcast, collect virtual attendee questions to pose to the presenter(s) during Q & A, and collect session evaluations at the end of the session to return to the registration desk.

Non-webcast sessions will have door monitors, who will report technical issues to the AV manager and collect session evaluations at the end of the session.

 

13. May I bring hand-outs for my presentation?

Due to the number of presentations, we are unable to make photocopies of any presentation materials, either onsite or prior to the conference. We encourage you to post your presentation and any support materials to the conference proceedings repository. If you feel you must provide handouts during your presentation, we recommend bringing at least 35-50 copies. If there are extra handouts, you may bring them to the Registration Desk and they will be displayed for others to pick-up.

 

14. May I promote my session on Twitter?

Yes! Lets work together to create some buzz about your participation in this conference! Please promote your own presentation as well as the conference in general to your colleagues and social networks. The Twitter handle is @OLCToday; the hashtag for this conference is #aln14. Feel free to create hashtag for your own presentation as well. 

 

15. What should I do when I arrive for the conference?

  • Pick-up your name badge at the conference registration desk (Convention Foyer). Early registration is open Tuesday, October 28 from 5:00 pm – 7:30 pm. Normal registration begins at 7:00am Wednesday morning.
  • Check the website to verify your session time/room. Last minute changes are always possible.

 

16. I am presenting an electronic poster at the conference. How do I prepare for it?

  • There are two electronic poster sessions on Thursday, October 30.  Session 1 runs 10:55am-11:55am; Session 2 runs runs 3:00pm-4:00pm.  You may set up for your poster session in the Exhibit Hall (Atlantic) in the hour prior to your poster session.  You will find signs on the tables in that area indicating in which space you should set-up your equipment.  However, do not leave your laptop unattended at anytime in the poster presentation area. We recommend instead that you leave the Concurrent Session xx sessions a little early to give yourself plenty of time to set-up your laptop for your electronic poster presentation. 
  • For an idea of what to expect, please check out the photos from a previous conference's poster session.
  • There will be two poster sessions at each 8' long counter-high table, with one presenter on each end of the table occupying a 3-4' space. When you enter the room to set-up, you will find a sign indicating the location of your session.
  • A chair will be provided for the presenter, although don't expect to sit much - there is a constant flow of traffic as attendees flow through the room to visit the various presentations.
  • Each presenter must bring their own laptop from which to present. The conference does not provide laptops for presenters. We will provide electricity to your table so that your device remains fully charged throughout the session.
  • There is no right or wrong way to present your poster. There are no specific requirements, other than they be conducted electronically on a laptop or other electronic device (such as an iPad) large enough for an attendee to easily read the screen while standing next to you. No projector devices, please. There simply is no room for screens and the distance required to project clear images.
  • In general, we recommend a short series of PowerPoint slides (no more than 5) that hit your key points and are visually appealing to draw attendees to your table. The poster session is 60 minutes long, so you will be starting and stopping the slide show repeatedly as attendees come and go from your table.
  • Don't feel that you must follow that format, however. We've seen everything from a paperless poster presented as a blog http://onlinelearningconsortium.org/conferences/2011/aln/online-career-services-blogs-eportfolios to an 11 slide presentation with an accompanying handout provided in a traditional "poster" format http://onlinelearningconsortium.org/conferences/2011/aln/online-nursing-student-satisfaction-addition-audio-visual-feedback. Really, anything goes, as long as you are getting your facts and research communicated to attendees. An example of a traditional 5 slide presentation with nice graphics: http://onlinelearningconsortium.org/conferences/2011/aln/practical-approach-collaborative-learning-initiatives-using-wiki-mediated-envir
  • There will be wireless internet available during your presentation. Should an attendee show great interest in your subject and want to get into a deeper discussion with you, we recommend you have other materials (a longer PowerPoint, links to key internet sites, etc.) available and easily accessible.
  • It is especially important for poster presenters to upload your poster presentation and any support materials (including handouts) to the conference repository prior to the conference. There are 20+ poster sessions occurring during this session, and attendees will want to view in the conference repository any posters they miss. If you have questions on how to "claim" your page on the website to do this, please contact conference@onlinelearning-c.org.
  • Handouts can be uploaded to the repository. However, if you feel you must have some hard-copy handouts on hand, please print them and bring them with you. We are unable to print those for you onsite.

 

17. How do I upload my presentation to the OLC website for others to access?

We ask that you do this prior to October 10, 2014.

Lead presenters, by following these instructions, will be able to:
  • upload your final presentation, supplemental files, and additional notes
  • update your biography
  • add any additional notes about your session

Why complete this process?

  • Providing your final presentation is essential to providing a quality conference experience. Once completed, the collection is published on our website as part of the conference proceedings.
  • When members of the online teaching community are looking for resources and they arrive at the OLC website and conference proceedings page searching for information that your presentation addressed, they will become irritated with OLC and you if information is missing.
  • If your institution uses peer-reviewed accepted conference presentations as potential tenure review criteria and you are seeking tenure, it might be wise to "publish" the fruits of your labor as an indication of your contribution to your field.
  • We ask you to complete this process because in order for you to make edits to a page on our website, one must be an authenticated user as well as the author of a particular page. It's our way to ensure that anonymous individuals are not making inappropriate additions or modifications to your conference session page.
  • Lastly, and probably most common sensibly, it's the right thing to do for the online teaching community. The OLC website is widely used by graduate students and faculty while researching various topics.

NOTE: If you are focused on this task alone, reading the instructions and completing these steps should take no more than 10 minutes.

What are the key points to remember before proceeding?

  • If you return to http://onlinelearningconsortium.org/conference/2014/aln/claim_session, you will see any sessions you have claimed. Also there, after the conference, you can see your session's evaluations.
  • Look for the "Edit" tab on your session's page to upload your final presentation and supplemental materials.
  • IMPORTANT: Once you've browsed for your file and selected the upload button (image below), remember to scroll down to the bottom of the page to submit / select to save the page.
  • You can return to your page to update any fields available to you while in edit mode.
  • Once your presentation has been uploaded, you can update it by removing and uploading it again by returning to your session's page, while logged-in, selecting the edit link and following the file upload steps below.

Let's get started!
(...but read first...then do...and open another browser window or tab so you
can easily refer back to this message if you're reading within a browser)

Short video illustrating this process (1:29)

Be sure to login / register at http://onlinelearningconsortium.org FIRST!

 

Enter your last name or paper id in the form located at: http://onlinelearningconsortium.org/conference/2014/aln/claim-session.


 

Claimed Sessions

Select the "Upload Final Presentation" Link


File Uploads

Edit Session

1.) 

Select the Edit tab.
File Upload

2.)

Choose file that's located on your computer or enter the link to your online presentation.

3.)

Select the Upload button.
Save Session

4.)
Scroll to the bottom of the page and Save.


 
We truly appreciate your contribution to this year's conference. Remember:
  • Bookmark your session's page!
  • You can return to your page to update any fields available to you while in edit mode, but you need to be logged in.
  • If you have uploaded your presentation, you can remove and upload again to update if needed.
  • You will only use that "claim" link once
  • Complete your profile at onlinelearningconsortium.org!